Offer Letter Generator

Create a job offer letter on your letterhead.

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Candidate namePosition / job titleCandidate addressDepartmentWork locationDate of joiningAnnual CTC (₹)Reporting toProbation periodWorking hoursNotice periodAccept bySigned by (name)Signer's designationReference number (optional)

Letter (you can edit it)

Ref: HR/OL/2026/014
Date:

Ananya Verma
B-12, Gomti Nagar, Lucknow – 226010

Subject: Offer of employment – Marketing Executive

Dear Ananya,

We are pleased to offer you the position of Marketing Executive in the Marketing department at [Company name], based at our Pune office. We were impressed by your skills and experience and believe you will be a valuable addition to our team.

Your date of joining will be [date of joining]. Your annual cost to company (CTC) will be Rs. 4,80,000 (Rupees Four Lakh Eighty Thousand Only). A detailed salary break-up is attached as Annexure A.

The main terms of your employment are:
• Reporting to: Rahul Mehta, Marketing Manager
• Probation period: 6 months, after which your employment will be confirmed subject to satisfactory performance
• Working hours: Monday to Saturday, 10:00 AM to 6:30 PM
• Notice period: 30 days on either side after confirmation
• Your employment is subject to verification of your documents and references

On your first day, please bring originals and copies of your educational certificates, previous employment documents (if any), PAN card, Aadhaar card, bank details and two passport-size photographs.

Please sign and return a copy of this letter as a sign of your acceptance. We look forward to welcoming you to [Company name].

Yours sincerely,
For [Company name]

Neha Kulkarni
HR Manager

Acceptance
I accept the offer on the terms and conditions mentioned above.

Signature: ____________________   Date: ______________
Name: Ananya Verma

How to use

1Add your company details and logo for the letterhead.
2Fill in the candidate, position, CTC, joining date and terms.
3Review and edit the ready-made letter.
4Download it as PDF or Word, or copy the text.

Frequently asked questions

What should an offer letter include?

The position, department and location, joining date, CTC, reporting manager, probation and notice period, documents to bring and an acceptance section.

Is an offer letter the same as an appointment letter?

Not exactly. An offer letter makes the offer; an appointment letter usually follows on joining with full terms of employment.

Can I edit the wording?

Yes. The letter text is fully editable before you download it.

Does it include a salary break-up?

The letter refers to an Annexure A for the break-up. You can create the break-up with the Salary Calculator or Salary Slip tools.

Is my data uploaded?

No. The document is created in your browser. Your business details are saved only on this device so you don't have to type them again.

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