Appointment Letter Generator

Appointment letter with CTC, probation and notice terms.

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Employee nameDesignationEmployee addressDepartmentDate of joiningAnnual CTC (₹)Place of workReports toProbation period (blank = none)Notice periodWorking hours & daysDocuments to bring (optional)Signed by (name)Signer's designation

Letter (you can edit it)

Date:

To,
Sneha Patil
Flat 12, Shivneri Apartments, Kothrud, Pune 411038

Subject: Letter of appointment

Dear Sneha,

With reference to your application and the interview you had with us, we are pleased to appoint you as Accounts Executive in the Finance department at [Company name], on the following terms and conditions.

Your date of joining will be [joining date]. Your place of work will be Pune and you will report to the Finance Manager.

1. Compensation: Your annual cost to company (CTC) will be Rs. 4,20,000 (about Rs. 35,000 per month), subject to applicable deductions such as PF, ESI, professional tax and income tax.
2. Probation: You will be on probation for 6 months from your date of joining. On satisfactory completion, your employment will be confirmed in writing.
3. Working hours: 10:00 am to 6:30 pm, Monday to Saturday, as per company policy.
4. Leave and holidays: You will be eligible for leave and holidays as per the company's leave policy.
5. Notice period: Either party may end this employment by giving a written notice of 30 days, or salary in lieu of the notice period; during probation the notice period may be shorter as per policy.
6. Confidentiality: You will keep all business information, client data and trade secrets of [Company name] confidential, during and after your employment.
7. Conduct: You will follow the rules, policies and code of conduct of the company as amended from time to time.

Please bring the following documents on your joining day: PAN card, Aadhaar card, educational certificates, relieving letter from previous employer, 2 passport-size photos.

Please sign and return a copy of this letter as a token of your acceptance. We welcome you to [Company name] and wish you a long and rewarding career with us.

For [Company name]

Neha Kulkarni
HR Manager

ACCEPTANCE
I have read and understood the terms above and accept this appointment.

Signature: ____________________     Date: ______________
Name: Sneha Patil

How to use

1Fill in your company details and logo once.
2Enter the employee's name, address, designation, joining date and CTC.
3Set probation, notice period, working hours and documents to bring.
4Edit the text if needed, then download PDF or Word.

Frequently asked questions

What is the difference between an offer letter and an appointment letter?

An offer letter is sent before joining to offer the job. An appointment letter is given on or after joining and states the full terms of employment.

What should an appointment letter contain?

Designation, department, joining date, place of work, salary (CTC), probation, working hours, leave, notice period, confidentiality and conduct clauses, and an acceptance section.

Can I edit the clauses?

Yes. After filling the form, click into the letter text and change anything. Your edits are kept until you reset them.

Is the monthly salary shown exact?

It is CTC divided by 12, as a rough guide. Actual take-home depends on the salary structure, PF, professional tax and TDS.

Is my data uploaded?

No. The letter is written and the PDF and Word files are made in your browser. Nothing is sent to a server.

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