Warning Letter Generator
Warning letter or show cause notice to an employee.
Company letterhead
Saved in this browser and reused in all business toolsLetter (you can edit it)
How to use
- 1Fill in your company details and logo once.
- 2Choose warning letter or show cause notice and the issue.
- 3Enter the employee details and the dates and facts of what happened.
- 4Download as PDF or Word, print and get it acknowledged.
Frequently asked questions
What is the difference between a warning letter and a show cause notice?
A show cause notice asks the employee to explain in writing, within a few days, why action should not be taken. A warning letter records the problem and warns against repeating it.
What should I include?
Specific dates and facts, any earlier verbal warnings, what is expected, and the consequence of repeating it. Avoid vague or emotional language.
How many days should I give to reply?
Three to seven days is common for a show cause notice. Check your standing orders or HR policy.
Should the employee sign it?
Yes. The letter has an acknowledgement line; keep a signed copy in the employee's file.
Is my data uploaded?
No. The letter is written and the PDF and Word files are made in your browser. Nothing is sent to a server.
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